Assistant, Administration ll (Mundelein)

AbbVie in Mundelein, IL

  • Industry: Administrative/Clerical - Administrative Support - General
  • Type: Full Time
  • $58,120.00 - 86,690.00
position filled
  • Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
  • Monitors and prioritizes executives email, highlights actions and routinely authors responses.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
  • Follows company purchasing and other established procedures.
  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
  • Coordinates new employee office setups and onboarding.
  • Professionally interacts with high level executives.
  • Consistently handles confidential or business-sensitive information.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.

  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Experience providing support to a VP level or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
  • Self-starter able to function at a high level with general instruction.
  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed.
  • Open to suggestions and innovation for improvement.
  • Professional demeanor and ability to maintain confidentiality .

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