Executive Secretary (Davis)

  • Davis, CA


: $67,700.00 - $97,400.00 /year *

Employment Type

: Full-Time


: Administrative/Clerical

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Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).

In addition, employees have the option to purchase:

  • Flex 125
  • AFLAC Policy
  • Supplemental voluntary life insurance
  • 403b Tax Shelter Annuity
  • All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

    The Kern Community College District provides a maximum contribution of 75% of the existing premium cap to an excellent health and welfare benefits plan. The employee pays 25% of the existing premium cap in addition to their selected plan employee contribution cost.

    The District also provides life insurance plans for the employee, as well as an 8.25% contribution to the State Teacher s Retirement plan. Additional types of insurance may be purchased with pre-tax dollars through an IRS 125 flexible benefit program.

    Basic Function

    Under the direction of an assigned supervisor, perform a variety of highly responsible secretarial and administrative duties; provide information and assistance to the public


    Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies

    Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies

    Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district policies, rules and regulations in response to inquiries and complaints; resolve student concerns and complaints; refer inquiries as appropriate

    Initiate and maintain a variety of files and records for information related to the office; maintain manuals and update resource materials

    Type and assemble reports, manuals, newsletters and other materials and distribute to staff; attend, take, prepare and distribute minutes of board and committee meetings as directed

    Assign, direct and review the work of staff involved in secretarial and clerical duties of the office; review work for accuracy

    Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instructions, transcribing machine recordings or dictation; independently compose correspondence related to assigned responsibilities

    Exercise functional and technical direction over clerical staff

    Perform related duties as assigned

    Any Combination Equivalent to:

    Graduation from high school supplemented by specialized secretarial or office training AND four years of increasingly responsible secretarial experience

    Knowledge and Abilities KNOWLEDGE

    -Basic principles and practices of fiscal, statistical and administrative research and report preparation-Correct English usage, spelling, grammar and punctuation -Rules, regulations, policies and procedures of the community college system -Modern office procedures, methods and equipment-Public relations techniques-Operation of a computer terminal and specified software such as word processing and spreadsheets-Business letter writing and basic report preparation-Record-keeping techniques-Principles and practices of providing work direction and guidance


    -Interpret and apply office policies and procedures-Work cooperatively with other departments, offices, instructors, students and outside agencies-Perform responsible secretarial work involving the use of independent judgment and personal initiative-Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities-Analyze situations carefully and adopt effective courses of action-Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports-Maintain confidential data and information for executive staff-Independently prepare correspondence and memoranda-Operate a variety of office equipment including a fax machine, copier and multi-line phone-Provide work direction and guidance to assigned staff-Operate a computer terminal and specified software such as word processing and spreadsheets-Communicate effectively both orally and in writing -Establish and maintain cooperative and effective working relationships with others

    Salary Grade Special Instructions to Applicants
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts, if applicable
  • Additional openings that become available prior to the end of the hiring process may also be filled from the qualified applicants.

    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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